Responsibilities

The Disbursements Manager is responsible for overseeing and managing the company's payment and disbursement processes. This includes ensuring timely and accurate processing of vendor payments, employee reimbursements, and other financial transactions. The role requires strong leadership, financial management expertise, and compliance with internal controls, company policies, and regulatory requirements.

1. Payment Processing & Management:
•    Supervise and manage all disbursement activities, including accounts payable, vendor payments, employee expense reimbursements, and other outgoing payments.
•    Ensure timely and accurate processing of invoices and payments while maintaining proper documentation and approvals.
•    Oversee electronic payments, wire transfers, ACH transactions, and check disbursements.
•    Manage the employee reimbursement process, to include interacting with employees and management, and providing employees with up-to-date training tools for the expense tracking system (DataBasics).
•    Troubleshoot issues with DataBasics.
2. Compliance & Internal Controls:
•    Ensure adherence to company policies, financial regulations, and internal controls related to disbursement processes.
•    Monitor and enforce compliance with tax laws, reporting requirements, and financial regulations.
•    Ensure that the company’s travel and reimbursement policies are adhered to in regards to employee expense reimbursements.
•    Conduct regular reconciliations of AP related General Ledger accounts to prevent fraud, errors, and inefficiencies.
3. Vendor & Supplier Relations:
•    Collaborate with procurement and vendor management teams to resolve payment issues and discrepancies.
•    Oversee and maintain the disbursement team’s relationships with vendors and suppliers to ensure smooth financial transactions.

4. Team Leadership & Development:
•    Lead and manage the disbursement team, ensuring proper training, guidance, and performance evaluation.
•    Establish and enforce best practices for the team to enhance accuracy and efficiency in payment processing.
•    Encourage continuous improvement and professional development within the department.
5. Reporting & Financial Analysis:
•    Prepare and analyze disbursement reports, and reconciliation reports.

#LI-PB1

#LI-Remote

Education / Qualifications

•    Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
•    Minimum of 5 years of experience in accounts payable, financial disbursements, or related financial management roles.
•    Strong knowledge of financial regulations, internal controls, and compliance standards.
•    Experience with financial software, ERP systems, and payment processing tools.
•    Excellent analytical, problem-solving, and leadership skills.
•    Strong attention to detail, organizational skills, and ability to handle multiple tasks.
•    Effective communication and negotiation skills.
Preferred Qualifications:
•    Master’s degree in Finance, Accounting, or Business Administration.
•    Certified Accounts Payable Professional (CAPP) certification.
•    Experience in managing large-scale disbursement operations in a corporate environment.
 

About Hexagon

Hexagon is a global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector, and mobility applications. 
 
Hexagon’s Asset Lifecycle Intelligence division helps clients design, construct, and operate more profitable, safe, and sustainable industrial facilities. We empower customers to unlock data, accelerate industrial project modernization and digital maturity, increase productivity, and move the sustainability needle. 
 
Our technologies help produce actionable insights that enable better decision-making and intelligence across the asset lifecycle of industrial projects, leading to improvements in safety, quality, efficiency, and productivity, which contribute to Economic and Environmental Sustainability. 
 
Hexagon (Nasdaq Stockholm: HEXA B) has approximately 25,000 employees in 50 countries and net sales of approximately 5.4bn EUR. Learn more at hexagon.com and follow us @HexagonAB. 

Why work for Hexagon?

At Hexagon, if you can see it, you can do it. Hexagon’s Asset Lifecyle Intelligence division puts their trust in you so that you can bring your ideas to life. We have emerged as one of the most engaged and enabled workplaces*. We are committed to creating an environment that is truly supportive by providing the resources you need to fully support your ambitions, no matter who you are or where you are in the world. 
 
* In the recently concluded workplace effectiveness survey by Korn Ferry, a global HR advisory firm, Hexagon, Asset Lifecycle Intelligence division has emerged as one of the most Engaged and Enabled workplaces, when compared to similar organizations that Korn Ferry partners with. 

Everyone is welcome

At Hexagon, we believe that diverse and inclusive teams are critical to the success of our people and our business. Everyone is welcome—as an inclusive workplace, we do not discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all. 
 
Respect is the cornerstone of how we operate, so speak up and be yourself. You are valued here.